At the beginning of each semester, the graduate students shall register according to the regulations of the University. If for some reason the student cannot register within the prescribed time limit, he/she shall apply to the School for postpone, which only comes into effect upon approval. The duration of such postpone is generally no more than 2 weeks. If, without cogent reason, the student has not registered two weeks beyond the time limit, he/she is seen to withdraw from the university voluntarily.

The graduate students shall pay tuition and fees prior to the semester registration, if any. If the tuition and fees are not paid in accordance with the regulations of the University, or any other registration requirements are not met, the registration shall not be processed.

Graduate students facing financial difficulties may apply for student loans or other forms of financial aids in accordance with the national regulations, and shall register after completing the relevant procedures.

Leave of Absence online application website:

Graduate Course Registration

Each semester, graduate students must register for the courses they will take during the following semester. In consultation with their academic adviser, students select the courses that are the most appropriate for their plan of study. Their selection must satisfy the master or doctoral degree requirements, depending on the degree they are working towards.

JI Course Registration

Once an appropriate set of courses has been selected, students must submit the online Graduate Course Adding Application on time. Course sites on Canvas will be added after course application is approved by academic advisor.

Online Course Registration:


  1. Students can add/drop courses within the first four weeks with his/her advisor’s approval. The due date will normally be the Friday of the fourth week of each semester. Any changes to the course selection without appropriate approval are not permitted. Once particular courses are selected, students should attend classes according to the class schedule.
  2. Students who needs to retake one course due to low GPA or failing grade, should submit course retaking application at
  3. The total number of credit hours should not exceed twelve per semester.

The Petition to Take a Non-JI Course

Occasionally, it will be appropriate for students to take non-JI courses, i.e., courses taught by professors who are not part of the Joint Institute’s faculty. Although students are allowed to take such courses, they might not be able to count the corresponding credit hours towards their degree requirements. The degree requirements spell out the maximum number of non-JI courses that can be counted towards graduate degrees.If a student wants the credits hours associated with a non-JI course to be counted towards his/her degree requirements, the following procedure must be followed.

  1. The student fills out the Petition for Taking Non_JI Course.
  2. The student’s adviser must approve and sign the petition that is then submitted to the Graduate Education Office.
  3. The petition is submitted to the graduate committee, which has the authority to approve or decline the petition.
  4. If the graduate committee approves the petition, the credit hours associated with the non-JI course will count towards the student’s degree requirements.

Notes: For non-JI courses, students should follow the regulations of SJTU. Students could add or drop courses within the first two weeks of each semester, and the due date will normally be the Friday of the second week, through SJTU Information Management System (

  1. If students did not complete a course with a passing grade, they must retake it in the following semesters. But the original scores cannot be replaced or cancelled. Students are advised to retake the course as early as they can to avoid possible time conflict in class schedules.
  2. If the average grade points of courses does not meet with the minimum GPA requirements, students can choose courses with a grade lower than B (excluding B) to retake.
  3. Graduate Course retakes are generally conducted in the same courses offered in the following semesters.
  4. Course Retaking Application is submitted online at by students. This application should be approved by student’s advisor, course instructor and Graduate Education Office. After approval, students should attend the class on time and complete the course requirements.

Course Grades

Course grades usually will be released in SJTU Information and Management System within three weeks at the end of each semester. Students should log in the system and check the grades by themselves.

SJTU Information and Management System:

 Definition of the JI Grade Point Average

JI Grade Point Average (JI GPA) is evaluated based on the courses taken at the JI, i.e., it specifically excludes the courses listed below.

  1. Credit hours taken outside JI, but the approved courses taught in English from ME School & MSE School of SJTU will be counted;
  2. Credit hours of master or doctoral thesis research;
  3. The Joint Institute uses the following numerical equivalence for letter grades in the computation of grade point averages.
Letter grade Grade points
A+ 4
A 4
A- 3.7
B+ 3.3
B 3
B- 2.7
C+ 2.3
C 2
C- 1.7
D 1
P (Pass) N/A
F (Fail) 0


 GPA and Ranking Inquiry

 Sent emails to for enquiries, titled with “Student ID + Name + GPA/Ranking Inquiry”. Usually a reply will send within 3 working days.

Grading Policy for Graduate Student Thesis Dissertation Research
Each semester, all graduate students at the JI are required to conduct research for fulfilling their degree requirement by automatically enrolled in thesis research. The grading of thesis research, given by the thesis advisor at the end of each semester, is intended to provide feedback on students’ research performance. The letter grade of thesis research is the same as a letter grade of a regular course, except that it will NOT be counted towards the calculation of the grade-point average(GPA).

In view of providing a better method to monitor graduate students’ research effort, the Graduate Committee has reviewed and revised the grading policy which is used to provide clearer feedback on each graduate student’s performance. The grading is based on a letter grade only (without plus or minus). Each letter grade corresponds to a specific category of research performance, as follows:

Letter Grade Category of Research Performance
A Excellent
B Good
C Average
D Unsatisfactory
F Fail

If a graduate student is graded with two “D”s in any two of three consecutive semesters, or a “F” in any one semester, then he or she must schedule a meeting with his/her thesis advisor to go over the issues of research deficiency and to identify the corrective action plan within one month after the end of the semester. The corrective action plan for immediate improvements must be clearly written and approved by the thesis advisor. The plan must be documented as a record to be filed in the Graduate Office. The action plan will be monitored by the thesis advisor with coordination from the Graduate Office during the following semester.

If satisfactory progress is made by the student (i.e., the student receives a grade C or above in thesis research) at the end of the following semester, then the thesis advisor can sign off the corrective action plan. However, if no reasonable progress is made by the student (i.e., the student continues to receive a grade D or below in thesis research), then additional academic disciplinary action on the student will be taken with consensus by the thesis advisor and the members of the Graduate Committee.

This revised grading policy of thesis research will take effect starting in the summer semester of 2017.



The Joint Undergraduate Master Program (JUMP), as jointly proposed by both the Undergraduate and Graduate Committees, is now effective and will be executed for students enrolled from Fall 2015 onwards (including 2015). To serve broader potential JI undergraduate students who plan to continue on to JI’s graduate programs, both master and doctoral programs, it allows students in the program to double count 6 credit hours to both the undergraduate and graduate degrees.


Listed are some requirements regarding double counting and transferring:

(a) Credits to be double counted and to be transferred

Note that the maximum double-counted credit hours are six, including 400-level undergraduate engineering courses, and 500- to 600-level graduate engineering courses. For example, if a student plans to use 500- and 600-level courses for satisfying his/her undergraduate degree requirements, these are regarded as double-counted courses. Also, we will follow common practice in most SGUS programs that the required courses (i.e., identified as program subject courses) in the undergraduate curriculum (400-level) cannot be double-counted towards graduate degree.

In addition, other 500-600 level engineering courses taken by the students, not applied towards his/her undergraduate degree, can be transferred to his/her graduate program.  A maximum of six credits at the 500-600 level courses can be transferred for master students, and the number of transfer credit at the 500-600 level courses is not limited for direct PhD students. 

(b) Seven years discipline

No transferred credit may be more than seven years old at the time of a student’s graduation from JI.

(c) The grade must be a grade of B or better

Such credit may be double counted with the approval of the graduate office if completed with a grade of B or better.

In some circumstances a student may need to take a graduate course at another institution (outside of SJTU) while enrolled in JI, the transfer of such credit back to JI must be approved by the graduate office and by the Associate Dean for Graduate Education prior to the student enrolling at the other institution.

SJTU Regulations on Scholarship Annual Review for International Graduate Students
Regulation on Leave of Absence
Online Application website:

The graduate students are subject to the consent of their supervisors for temporary leaves.

  • If the duration of such leave is less than 3 days (included), the application shall be approved by student’s advisor, student counselor, course instructor (if any) and recorded by Graduate Education Office;
  • If the duration of such leave is more than 3 days and less than 2 weeks (included), the application shall be approved by student’s advisor, student counselor, course instructor (if any) and Associate Dean for Graduate Program, and recorded by Graduate Education Office;
  • If the duration of such leave is more than 2 weeks but less than 3 months (included), the Graduate School shall be notified at the same time.
  • Students who leave for longer than 3 months shall apply for suspension of schooling.
  • The graduate students shall report back after leave of absence. Otherwise, they will be deemed as taking extra leave without permission.

Students who leave the University without approval shall be criticized according to relevant regulations of the University. Serious offences shall be dealt with in accordance with “SJTU Discipline Policies”.